How to Plan a Car Show Entertainment and Fundraiser
by:
Tonza Borden
A car show “extravaganza” is a fantastic chance to bring a community or special interest group together – for more than one cause. Planning your car show event is not an easy task but the process can be simplified and efficient. The most important steps to planning your entertainment are as follows:
The Organizers
You can be the sole show organizer or it can be a joint venture with another group. Whichever way you decide to go, there is a lot of face-to-face coordination involved. Also, it may be inconvenient to get everybody to together at a meeting on the same day. But you will need to do sure that everybody knows what’s going on and be reminded of their role and responsibilities. You’re probably inquisitive how to accomplish that because coordinative
folk is a major deed itself. Here’s wherever
Atlanta Antique Car Club comes in with those hard-to-find resources. We recommend staying in contact with helloWorld – Video e-Mail. It is easy, low-cost and so more better than phoning.
The Event
Plan a car show with a fun and gala atmosphere for the whole family. Plan a luxury and performance car and bike event dedicated to the automobile industry – featuring the better possible cars, motorcycles, limousines, customs, and art cars accessible because this is the “attraction”. Variable your selection of automobiles and automotive products is what will give your show the extravagant factor and take it over the top.
The Venue
Location, location, location. This is wherever
your show will go down in history. Because of the nature of your event, selecting a venue that is unique is really important. It must have an acceptable floor plan to accommodate a large crowd, registration, bathrooms, galore exhibitors and vendors, and ample parking spaces for visitors and show car trailers.
The Theme
Classic cars, food and old music are the right formula for an old-school theme and goodtime. Dressing in period article of clothing can add longing and interest, too. And, once
the 50’s music starts, your visitors will be taking a trip down memory lane. Check out this 50s party in a box to get your creative juices flowing.
The Attraction
If this is your main event of the year, it should be a gala “extravaganza” representing a vintage and classic car lifestyle. Whether it is one day or control over a few days, it should have a dramatic theme to set the stage for beautiful motorcars and beautiful people. Your car show should be the hottest ticket in town – not the most boring. So pull out all of the stops and go for it!
The Multi-Task Team Building
The folk behind your car show are a really important component – especially the creative team. Here’s a tip that will pay dividends. Support all of your volunteers happy because they comprise the logistic teams to perform the multi-tasks, at no cost. That being said, the creative team is responsible for planning the theme and working with the committees to get it done, under budget and on time.
The Vendors or Us
Buying, cookery and merchandising foodstuff has its advantages. On the another hand, your event may be so immense that you won’t have enough hands to flip burgers quick enough. Attractive vendors is a nice thing as long as they:
Carry insurance
Be liable and on-time
Be really professional
The Fundraising
Make your car show entertainment do money – without disbursement a lot. How? Use your church parking lot or a given
venue. Be your own seller by cookery and merchandising food and drink – that’s given
or bought at discount prices. What you spend direct
will do a big difference on your bottom line. Sell tickets for a raffle, special attraction, etc. Charge a small fee for parking lot spaces for swap meet vendors. Or, collect given
sale items from your members for 100% profit. Ask for given
folding tables as well as pecuniary donations (if you are a non-profit-making organization). Write and publish FREE public service announcements to announce your event – giving them at least two weeks lead-time. Tell everyone to tell everyone. Get the word out for FREE.
The Sponsors
Sponsors are companies who will to be associated with your car show and visitors. A great car show is an event that sponsors would-be like to be associated with so support that in mind once
building your sponsor relationships.
The Exhibitors
You will want to round off your show with sponsors, food vendors, swap meet vendors, disc jockey, musicians, bands, bike performances, etc. Because once
it’s all aforesaid and done, it’s all just about having a nice time so give your visitors variety, thrill and excitement. Once
they’re happy, they tend to buy from exhibitors.
The Visitors
Vintage and classic car show visitors are unique. They are in a class by themselves. They are a special group of folk who live the old-school car lifestyle. They are car collectors, enthusiasts and wannabes – with purchasing power. They are a group who recognize and respect universal status symbols and the finer things that money can buy. That being said, your car show visitors merit the really better show you can provide.
The Media
Last but not least, you will want to invite the media to do them your partner for all of your car show extravaganzas. As I’ve stated, you must encourage volunteers to tell everyone but telling the media is your better bet. A public service announcement will cover a greater audience and territory than you will be able to do by word of mouth. Another form of ‘media’ is flyers, banners, your web site wherever
folk can visit your site for information just about approaching events. In fact, you should be advertising your car club, group, organization at all times and I.D.IT!PLATES is a great way to driving traffic to your web.
Planning and implementing a car show won’t be easy but if it was it probably wouldn’t be a car show “extravaganza”. Use this outline to get started with your 1st car show. Having a plan will help you to stay focused and efficient – piece keeping it simple. After the show, you will want to see images that tell the story just about your success. So ask all volunteers to bring a camera to snap lots of images of event activities and car enthusiast having fun. Please don’t forget to share your images with Atlanta Antique Car Club's photograph gallery - for the entire earth to see.
About The Author
Tonza Borden is the developer and administrator of AtlantaAntiqueCarClub.com. She is a booming home-based communications specialist. Collection antique automobilia is her hobby. Learning all just about vintage automobiles is her passion. Visit http://www.atlantaantiquecarclub.com or contact tonza@atlantaantiquecarclub.com for written permission to reproduce for non-profit-making use ©”How To Plan A Car Show Entertainment and Fundraiser “ giving credit to the author.
tonzaborden@atlantaantiquecarclub.com
