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Accounting InformationCompany/Employee Enchiridion as Organisational Improvement Tool
by:
Stephan Szugat
A business is only able to grow as fast as the internal organisation is able to process higher volumes of sales. But how to get an optimum internal organisation? Well, you wish need to adapt your internal organisation over and over again. It’s a ne'er
ending story. However, a Company/Employee Enchiridion could assist you to accomplish the better internal business organisation.
This brings up the question, What has to be enclosed
in a Company/Employee Handbook? Everything what has influence to your business operation. 1st of all, it has to be defined which areas the Company/Employee Enchiridion wish cover. As it has to do with internal operation, here is a list of items you should include:
- Institution Background Information (Name-Development, Foundation date and place, History-Milestones, Vision)
- Owner and/or Manager Bios/Profiles
- Listing of Officers and Board of Directors
- Employment Roles (Job Roles, Job Descriptions)
- Description of the main products and services (just use your marketing material)
- FAQ (about internal subjects only)
- Institution timeline (What, when, where)
- Office procedures (Workflow-Information, Working Procedures)
- List of persons to cognize (Bank Contact, Tax Advisor, Laywer, Main Suppliers, etc.)
- Summary
of agreements (Rental, Leasing, etc.)
- Internal Policies (Dress code, Phone usage and answering, Voice Mail Procedure, Parking,
Business Cards, Drug Policy, etc.).
The above list shows which information should be included. The following list shows which departments should be included:
- Distribution
- Inventory/Warehouse
- Marketing (How Follow-up’s are handled, Lead-Generation, etc.)
- Client Keep
- Research and Development
- Accounting
- Human Resources
- Purchase/Procurement.
The above two lists simply show, how complex it could be to setup a Company/Employee Handbook. But it don’t have to be complex, simply start partial. Only include the information which are already accessible and use the help of your employees. The benefits of having a Institution Enchiridion are numerous, your employees wish save time, it wish be easier to improve procedures, because the procedures wish be broken down into small sections of the whole precodures. Everything is clearly described, so cipher inevitably to ask over and over again. In case of holiday or unwellness of an employee, others could jump into the job, because they could be trained faster.
As employer, you could hire employees with lower education. And your employees wish love it, because they cognize wherever
to look, once
they have questions and they could improve their working environment as well. But the most advantage for the owner is, that the organisation wish be able to activity properly, once
the business grows and once
the owner mightiness sell the business one day, it mightiness get oversubscribed easier, because of the proper organisation.
When installation a Institution Handbook, you wish find procedures you could automate. Automating the operation as more as possible wish besides be a big benefit, because employees and leader
are able to focus their work force on more important topics, such as up the sales volume. Moreover automatization wish reduce to cost of operation as well.
A Company/Employee Enchiridion is a bit like a Business Plan, but far more detailed, because it wish contain information on every internal procedure. Only the fiscal part of the business plan wish not be included, but if you like you mightiness include several fiscal information you like to share with your employees. As you describe your procedures simply do it as a numeration or listing. The description don’t have to be really well formed, it’s simply important that everyone who wish see it, is able to understand what has to be done.
Remember, a Institution Enchiridion is a living system, if you and your employees are not change
it regularly, it wish be death one day, because it wish only contain old stuff. So support all folk inside
your business engaged in up the Institution Handbook, because it wish improve your business internal organisation as well. Piece starting to write the content of your Institution Handbook, concentrate on job roles at first, subsequently write down job descriptions, in case a job role has been given to employees doubly (Accounting Staff, etc.). Job Roles need to include the duties and the responsebilities of the delineated job.
Job Roles, Job Descriptions and Workflow-Descriptions of sepcial procedures don’t have to be the same, but take care that the information is consistent, that means that it is written in a stream. This way the entire Institution Enchiridion wish be of benefit for everyone. Once
rereading thing
on your Institution Enchiridion and you still have questions, than the entry is not finished.
Last but not least, your Company/Employee Enchiridion should be accessible everytime. To do this, think simply about an Computer network or Computer network
Solution, depending on the size of your business. Keep it simple and slim, and you wish have galore benefits from it. Nice Luck.
Just simply about the author:
Stephan Szugat is founder of abenetis a web-based service simply about Business Management Solutions. He has approx. 15 years experience in the Finance and Accounting Area from companies of several size and from various industries. http://www.abenetis.com
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